I - Procure to Pay Cycle
1) Create Requisition:
Requisition is nothing but a formal request to buy something (like Inventory material, office supplies etc) needed for the enterprise.
2) Create Purchase Order:
a) Standard PO: A Standard PO is created for one–time purchase of various items
b) Blanket PO: A Blanket PO is created when you know the detail of the goods or services you plan to buy from a specific supplier in a period, but you do not know the detail of your delivery schedules.
3) Receiving:
Create a receipt to receive the items in the Purchase Order.
4) Create Invoice in Payables and Matching:
a) Once the goods are received, it’s time to pay the vendor for the goods purchased and hence the invoices are created.
b) Before the invoice can be paid, it must be matched to either Purchase Order or Receipt (depending on the Invoice Match option specified on the PO) and avoid manually entering the invoice.
i) Two-Way: Purchase order and invoice quantities must match within tolerance before the corresponding invoice can be paid.
ii) Three-Way: Purchase order, receipt, and invoice quantities must match within tolerance before the corresponding invoice can be paid.
iii) Four-Way: Purchase order, receipt, accepted, and invoice quantities must match within tolerance before the corresponding invoice can be paid.
5) Making a Payment:
A fully matched and approved invoice can be paid using paycycles
6) Transfer to General Ledger:
Once the accounting entries are created in AP they need to be sent to GL
II - Configuring the Delivered Workflow Process in AP using Virtual Approver.
III - Configuring Voucher Upload Excel to CI
To use the excel upload feature the following are the configurations required
1) Configure the excel
2) Configure the integration broker
i) Ping the local gateway to ensure it is running
ii) Set up the connector properties
iii) Set up the TO NODE
iv) Set up the From NODE - PSFT_AP_VCHR_XML
v) Enable the service operation - VOUCHER_BUILD
vi) Ensure that the Voucher Queue is working
3) Configure the security
i) Add WEBLIB record WEBLIB_AP to permissions list that are assigned to OPRIDs that use Excel Voucher Upload
ii) Edit the WEBLIB_AP and grant full access
iii) If required Logon with a OPRID that has a permission list which has the new WEBLIB and register the new XML Link by going to PeopleTools>Utility>Administration>XML Link Function Registry
4) Test
The links to use in the excel sheet
http://<MACHINE NAME:PORT>/xmllink/<SITE>
Example: http://localhost/xmllink/ps
As an example, in GSC environment, this is the link to database: http://gsplas48.ps.com:7011/psp/e840f20p/?cmd=login.
In Spreadsheet Journal Import configuration, the URL address is defined as: http://gsplas48.ps.com:7011/xmllink/e840f20p/.
